Understand what personal data you hold, what you do with it, where it came from and who processes it.

Obtain consent from members if you intend to send any marketing communications (this can include newsletters). Consent needs to be as easy to withdraw as it is to give. 

Create or update a Privacy Policy that outlines your procedures for capturing, storing & processing personal data. There are some specific GDPR requirements you'll need to consider. 

Only capture & store relevant information for your club

Be able to provide the member with access to all personal data you hold on them without delay  

Be able to delete all personal information held at a members request

Provide the member with the ability to update any incorrect personal data you hold

Have specific processes in place when processing personal data for Children (under 13). This may include a clear, easy to read privacy notice. Consent for marketing cannot be taken from Children.

A simple, secure database to capture and store all personal data in one place, accessible to approved club personnel from anywhere. 

An option for members to give or withdraw their consent online. 

Automatic restriction of marketing consent for Children under the age of 13

An online membership form that only captures personal data relevant to your club.

The ability for approved club personnel to delete all personal data in just two clicks

Exportable member data in a digital format

A secure audit trail of user access 

Peace of mind that all data is securely stored at the highest level of security

Access & view the personal data you hold on them. 

Update any incorrect personal data 

Give or withdraw their marketing consent  

Your clubs Privacy policy is unique to your club and you will need to create one that represents your clubs needs. We recommend that you seek independent legal guidance to protect your club. 

Any data captured outside of Clubmate. We highly recommend that data is only stored in Clubmate. The more locations you store data, the harder it will be for you to maintain compliance. It's harder to track & you'll ultimately be placing you club at a higher risk of a data breach.

Legal advice. We are not legal professionals and do not pretend to be. The information we provide is designed to be useful for clubs preparing for GDPR compliance and is not a direct replacement for independent legal advice. Clubmate Limited accepts no responsibility or liability for the accuracy of the information presented. Please seek your own legal advice.

Stop using paper, spreadsheets & out of date, insecure systems ❌

Create or update your clubs Privacy policy ✅ 

Start using Clubmate 👍