Understanding ID Card Credits, Parking Permit Credits, and Related Processes
Managing membership-related credits and permits in Clubmate involves understanding the distinctions between ID card credits and parking permit credits, as well as the processes for handling inserts and parking permits. Below is a comprehensive guide to these topics.
ID Card Credits vs. Parking Permit Credits
ID Card Credits: These are specifically allocated for producing membership ID cards. You can track your ID card credit balance in the ID card credits section of your account. These credits are not used for any other purpose, such as parking permits.
Parking Permit Credits: Parking permits are billed separately on a per-permit basis and are not deducted from your ID card credits. The balance for parking permits is tracked in the permits section of your account.
Inserts (Club Handbooks) and Billing
Inserts, such as club handbooks, are not included in ID card credits. They are billed separately at a per-insert rate, which covers both labor and additional postage costs. Billing occurs quarterly. To minimize costs, consider providing the handbook as an online PDF and mailing only the membership ID card. This approach leverages the availability of membership data online.
Parking Permits: Processing and Replacement
Digital Parking Permits
Parking permits are not processed through the ID card system. A recommended approach is to create a members-only custom tile in the fishery info area, labeled "Parking Permit," where members can download or print a digital permit. Update the permit image each season to prevent reuse of old permits.
Physical Parking Permits
For physical parking permits, use the old ID Card Request form. Select "Parking Permit" and provide the member’s details to issue a replacement.
Recommendations for Cost Efficiency
Use digital formats for inserts and parking permits to reduce printing and postage costs.
Regularly update digital parking permits to ensure they remain valid and secure.
By understanding these distinctions and processes, you can efficiently manage membership-related tasks in Clubmate while optimizing costs and resources.